Broll Property Group Jobs Vacancies as Debtors Administrator 2023 | Jobupdatesa

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Broll Property Group Jobs Vacancies as Debtors Administrator 2023 | Jobupdatesa

Job Details

Minimum experience: Associate

Company primary industry: Real Estate

Job functional area: Finance

Job Description

POSITION PURPOSE

Responsible for the assisting in the management of debtors for services rendered by Broll Specialised Services. Responsible for collecting monies owing by clients. Responsible for performing collection activities associated with various accounts. Reviews accounts, determines probable reasons for account status, and contacts clients to resolve the delinquencies. Utilises various techniques, as circumstances indicate, to promptly collect on accounts. Ensures that the Company's professional image is maintained.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

  • Assumes responsibility for the effective and professional performance of billing and collections functions.
  • Performs accurate billings in line with client agreements within the monthly timelines.’
  • Ensures that all recoverable costs are invoiced to the client.
  • Ensure that contractual and legislative increases are included in client billings in the correct month.
  • Follows up on accounts by telephone, personal contact and correspondence to secure a satisfactory settlement of debtors within the agreed upon payment terms. Continues to collect until the account becomes a write-off or attorney account. Makes early contact with client to collect and keep them informed of account status.
  • Utilises further appropriate collection methods if initial attempts do not secure required payment. Escalates to client for extensions of due dates.
  • Performs collections efforts in accordance with Company policies and procedures and ensures they are legally compliant.
  • Check accuracy and validity of requests from executives to process credit notes and ensure that correct processes are followed and approvals obtained.
  • Utilises effective human relations skills and various forms of persuasion to present a positive Company image in an already negative situation. Calms irate clients and answers questions and complaints. Determines reasons for delinquencies and works toward permanent solutions. Minimizes losses by early actions.

Assumes responsibility for the efficient administration of collections activities.

  • Keeps accurate and up-to-date activity reports on late, potentially late, and accounts.
  • Documents all collection actions taken, including telephone conversations, alternative financial arrangements, and correspondence on computer.
  • Ensures both monthly and ad-hoc rental and fee statements are sent out timeously.
  • Controls and monitors client payments in terms of rentals, deposits, lease fees, etc.
  • Liaises with clients as appropriate
  • Handles queries efficiently and diplomatically
  • Queries clients’ short payments
  • Ensures the daily receipting and processing of client payments
  • Generally ensures that:
  • Rent (and other charges) are paid by the 1st of each month unless specified in lease
  • Letters of demand on the 3rd of each month to defaulting clients. Recover LOD charge
  • Administers legal processes for the recovery of lease charges due and/or eviction of clients
  • Motivation and processing of write-offs, deposit refunds, etc.
  • Liaises with finance department regarding bank account deposits, queries and mis-allocations
  • Summons’s are issued as per the legal process

Assumes responsibility for timely and accurate preperation and submission of management reports.

  • Preparation of detailed debtors reports illustrating weekly and monthly collections:
  • Preparation and submission of attorneys’ reports on all legal matters
  • Daily Receipting on client accounts
  • Reconciliation of clients’ accounts on a monthly basis
  • Journal entries and corrections to client accounts to ensure updated client statements are presented to clients

Assumes responsibility for ensuring that professional business relations are established and maintained with clients and external contacts.

  • Maintains the Company's professional reputation throughout collections operations and in all contacts with clients
  • Uses shared information to effectively minimize client losses
  • Maintains confidentiality

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel.

  • Assists Broll personnel as needed
  • Keeps management informed of activities, progress toward established objectives, and of any significant problems i.e: risks where clients are heading towards Business Rescue
  • Assist in compiling management packs
  • Attends and participates in meetings as required

Assumes responsibility for related duties as required or assigned.

  • Stays informed of changes in collections policies, procedures, and related legal requirements
  • Dress code must always be professional due to client requiring meetings at any time
  • Ensures that work area is clean, secure, and well maintained as per house keeping policy

PERFORMANCE MEASUREMENTS

  • Deadlines are met
  • Good working relations exist with area personnel and with management
  • Client queries are handled efficiently and diplomatically

ELIGIBILITY CRITERIA

Requirements

EDUCATION/CERTIFICATION:

  • 3 Years related experience
  • Matric

REQUIRED KNOWLEDGE:

  • Knowledge of collection procedures and related laws and regulations.
  • Understanding of Company policies, legal jargon, Business Rescue, Liquidation
  • Interpretation of contracts
  • Familiar with default and enforcement clauses

SKILLS/ABILITIES:

  • Excellent administration abilities.
  • Able to organise, co-ordinate, and direct team activities.
  • Good communications and grammar skills.
  • Time management is imperative
  • Ability to work well independently
  • Able to use all related equipment and computer applications
  • Ability to work well in stressful situations

You are welcome to submit possible applications. Remember, you really must first apply the requirements (Broll Property Group Jobs Vacancies as Debtors Administrator 2023). This variable will determine whether you are a viable candidate or not. Please see the qualification conditions provided below if you wish to double-check your credentials. it will be great if you complete everything in the following list if you want to stand a chance of passing your selection.

CLOSING DATE

Applications for (Broll Property Group Jobs Vacancies as Debtors Administrator 2023) must be submitted before the closing date on 29 March 2023

Please really application attention to the completeness of the application that will be sent to the selection committee is complete according to the requirements that have been set, in order to allow candidates to get the opportunity with what was expected.

REGISTRATION INSTRUCTIONS

How To Apply: Broll Property Group Jobs Vacancies as Debtors Administrator 2023

It is recommended for those of you who want to register to really application attention to the requirements that have been determined, in order to get a better chance.

Broll Property Group Jobs Vacancies as Debtors Administrator 2023 reserves the right to offer or refuse employment to anyone at any time in its sole and absolute discretion. The decision of the committee is final and all parties involved in the recruitment process.

It is possible to guarantee that your application is protected as possible to register. However, this does not guarantee immediate success and is only designed to provide you with a stable position during the recruitment process.

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Remember, incomplete applications will not be accepted by the selection committee. Candidates who submit their applications after the stated deadline will not be considered. All submissions submitted after the deadline, regardless of their substance, will be discarded without further consideration. 

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